Week 7

The Project Charter

PMBOK (2008) describes the project chrter as a document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities.

In order to start with the Charter you need to know the;

·         Project Title
·         Project Description
·         Project Benefits
·         Project Objectives
·         Project Sponsor
·         Project Manager
·         Project Team
·         Stakeholders
·         Time frame and deadlines
·         Costs
·         Scope

Figure 1 displays a sample project charter.

Project Leader			Deployment Champion
Start Date			Target Completion Date
	Element	Description	Team Charter
	1.  Project Scope:	Describe the project scope
	2.  Process:	The process that will be targeted by this project.
	3.  Objective:	What improvement is targeted and what will be the impact on critical business metrics?	Metric	Baseline		Goal		Entitlement	Improvement
	4. . Business results:       (in dollars if possible)	What are the projected cost savings – provide both “hard” savings, “soft” savings.
	5... Benefits	In addition to the cost savings, describe the potential benefits from this project.
	7.   Team members:	List the names and job responsibilities of the members of your team.
	8... Schedule:	Define the goals for the key milestones/dates.	Measure Review
			Analyze Review
			Improve Review
			Control Review
			Project Complete
	9. . Support required:	Do you anticipate the need for any special capabilities, hardware, trials, etc?

The Project Initiation Phase

The Project Initiation Phase is the conceptualization of the project. This section describes the basic processes that must be performed to get a project started. Accordingly, the purpose of the Project Initiation Phase is to specify what the project should accomplish.

Phases of project initiation,

• Goal setting - What to do When
• Environmental scanning - Why do the stakeholder want it
• Project Appraisal - Alliterative that can be used, cash flows, pay back period, NPV, Feasibility study
• Documentation -  Combined document that gives the idea of why we are doing this project, when will be giving this & details of developers

Project scope

As Portny (2012) stated The Scope Statement is an essential element of any project. Project managers use a Scope Statement to outline the results their project will produce and the terms and conditions under which they will perform their work. The people who requested the project and the project team should agree to all terms in the Scope Statement before actual project work begins.

Scope statement explains the boundaries of the project, establishes responsibilities for each team member and sets up procedures for how completed work will be verified and approved. During the project, this documentation helps the project team remain focused and on task. The scope statement also provides the project team with guidelines for making decisions about change requests during the project.